Your business is built with your people. Our business was built with your people, too. When you're ready to learn how your processes can improve with a single-database HCM platform, we're ready to show you the way! Reach out to our Mosaic team so we can show you a demo, answer your questions, and start building a solution that's tailor-made for your unique business needs.
- Platform Technology
- HR Technology
- Payroll Technology
- Time Technology
- Scheduler Technology
- Marketplace Technology
Platform Features |
| Single Database Platform |
| All core functionality co-exists as one without any need for integration |
| Multi-EIN Functionality – all entities reside on single instance of system Mobile and Responsive User Experience – all system functionality lives on a responsive UI design that is consistent across all user devices. |
| Software-as-a-Service (SaaS) model |
| SSAE 16 SOC 1 Type II and AT 101 SOC 2 Type II criteria for security, availability, and confidentiality |
| Availability uptime measures at 99.79 or greater on a monthly basis |
| Primary Data Center – SAS70 Type II, SysTrust, PCI DSS Compliant, U.S. Commerce Dept. Safe Harbor Certified, DOD 8500.2 SCIF |
| Secondary Data Center with real time encrypted data replication |
| Custom reporting throughout the platform from virtually every screen |
| Integrated Document Storage with role-based security |
| Detailed Audit Trail by user and IP address |
| Permanent record retention and data maintenance |
| System email notifications and reminders based on triggers – 170+ notifications depending on system utilization |
| Client specific look & feel – multiple theme options |
| Responsive Mobile Driven User Interface / Experience for employees and managers |
| Email Report Generator Schedule custom / auto reports to single or multiple email addresses in all formats |
| Custom description and field labeling throughout |
| Auto email report distribution at specific time intervals to specific users or user groups |
| Supported by all Web Browsers |
| Employee / Manager Self Service |
| Custom system experience by user or user groups |
| Unlimited custom reports |
| Custom and configurable interactive dashboards |
| Multi-Factor Authentication – sends code to phone or email |
| Authentication option – integrates to Google or Microsoft Authenticator App |
| Custom security profiles |
| Content configurable by cost center (Dept, Location, etc.) |
| Point-in-Time / Ad Hoc reporting |
| Reporting exportable to PDF, XLS, TXT, CSV, XML and HTML |
| Security levels carried through reporting |
| Multiple languages supported – English (US), English (UK), Spanish, French, French (Canada), Dutch |
| Configurable username and password preferences |
| Mass edit capabilities |
| Cross year and multiple date driven reporting options |
| Navigational hyperlinks throughout platform |
| Configurable alerts and notifications |
| Security controls for feature and data access |
| Labor level / cost centers |
| Analytics – Interactive Analytics dashboards |
| Workflow based user interface |
| Integration through Web Services – Rest API |
| Data encryption |
| Contextual navigation and search |
| In-Product Help (knowledge Pass) |
| Announcements Module with multiple display options – pop up on login, dashboard, login screen, etc. |
| Company Events and News |
| Employee Directory |
| Document retrieval tracking |
| Analytic charts available within every report/screen |
| GDPR – General Data Protection Regulation |
| Multiple chart dashboard views |
HR Features |
| Electronic onboarding – New hire checklists, Workflows, Welcome |
| I-9 submission, sign off, E-Verify integration |
| HR Document and Forms Creator (custom forms) |
| Recruitment / Applicant Tracking System with applicant self-service |
| Free and/or Premium Job Board Integration |
| Resume Parsing, LinkedIn Integration, knockout questions |
| Applicant pre-screening questions |
| Applicant / Interview notifications and tracking |
| Job board / Website integration – eQuest Advantage Network |
| Offboarding – Exit interview / Termination details and workflows |
| Performance Management – review workflows and notifications |
| Define and measure competencies, goals, core values |
| Goal Development Module – continuous feedback and goals tracking |
| Performance Assessments – Employee, Peer, Manager, and Multiple Users |
| Succession Planning |
| Online Benefit Administration – enrollment, management, workflow, EDI Carrier Connections |
| Employee Perspectives – scorecard of key employee metrics |
| Benefits drive payroll deductions |
| Company policy & document acknowledgement and tracking |
| Talent Matrix Dashboards |
| Company portal with communications, events, announcements, and custom dashboards |
| System-built organizational chart |
| Total compensation statements |
| Leave Management Module |
| Email Notifications Module – date expirations, triggers, etc. |
| Pay Grades/steps |
| Salary, Pay, Job, Position, Cost Center History |
| Built-in governmental compliance reporting – W-4, I-9, VETS 100, EEO, FMLA, OSHA |
| Asset / Company Property management |
| Vehicle Management |
| HR Actions – Customized requesting module with workflow |
| Training Course Management |
| Certification Management |
| Credential Management |
| Skills Tracking |
| Incident / Discipline tracking and management |
| Custom HR fields tracking |
| W-4 and I-9 System Forms |
| E-Verify Integration |
| Turnover rate reporting and analysis |
| Checklists tied to Workflow, Custom forms and HR Actions |
| Job tracking and Change workflow |
| Establishment of HR policies (what/who/when) |
| Position Management |
| Grouping of data into profiles |
| Centralized interface across HR processes |
| Management of past, current, and future employee information |
| Support for different employee workflows based on business rules |
| Ability to connect organizational trees to labor levels and general ledger |
| Import of historical data |
| Creation and management of organizational hierarchy |
| Compensation Management – Merit Matrix, model increases, linked to performance, workflows |
| Position-based planning |
| Scheduled Events – push custom forms and HR Actions to users for viewing and sign off |
| OSHA, Vets 100, and EEO Reporting |
| Incentive Compensation |
| Mobile Online Benefits Enrollment |
| Dynamic Workflows |
| Mobile Applicant Experience |
| Employee Engagement Tools |
| Headcount Reporting |
| Organization Charts |
| Social Platform Integration |
| Succession Skill Gap |
| Hiring Stage Workflows |
| Multi-Currency |
Payroll Features |
| Intuitive and customizable payroll process checklist |
| Real-time processing and data visibility |
| Detailed labor distribution |
| Multi-EIN functionality – all entities live on a single instance of the platform Master Multi-EIN Timesheet – single timesheet across all EIN’s with calculations pushed to correct EIN |
| Custom cost center allocation and reporting |
| ACA Management Module |
| Electronic and instant pay statements |
| Unlimited direct deposit accounts / Pay Card payments |
| Simultaneous payroll entry by multiple users |
| Complete tax management and compliance (All Federal, State, Local) |
| Access to live payroll reporting during processing |
| General ledger interfaces and custom reporting |
| Benefit plan attachment tied to deduction with employer costs |
| 401(k) contribution management / 180 and 360-degree interfacing with vendors |
| Multiple and custom check and/or statement distribution |
| W-2 and 1099 processing |
| Automated reciprocity tax withholding |
| Permanent retention of payroll reporting |
| Local check printing capabilities |
| Print and calculate manual checks off payroll cycle |
| Gross to net and net to gross analysis |
| Reconciliation pay statements |
| Correction delta process easy reconciliation of payroll edits |
| Build-in test environments |
| Multiple payroll frequencies |
| Detailed and custom payroll batch creation |
| Pay statement templates |
| Sophisticated payroll calculation rules |
| Compensation change history reporting |
| Payroll alert and reminders with sign-off |
| Built-in error prevention |
| Custom Tax Overrides |
| Paid time-off accrual management, tracking, and reporting |
| Definition-based Auto-calculations |
| Effective dating capabilities throughout system |
| Calculation of pay policies |
| Real-time Total Compensation Statements |
| Ability to manage pay groups for employees with similar payroll processes |
| Garnishment processing and management |
| Profile based security and authorization |
| Flexible compensation codes |
| Pay Statement Warnings |
| Control withholding order of deductions |
| Standard Payroll Report Library |
| Allocation of compensation for different entities |
| Geo-spatial tax identification |
| Certified Payroll Processing |
| Workers Compensation reporting |
| PII Audit |
| Point System and Tracking |
| Minimum wage makeup calculations |
| Automated Retro Calculation for Salaried Employees |
| Employee Paycheck Simulator |
| Garnishment Wizard |
| Multiple Payroll Processing |
| WOTC Integration |
| Multi-Currency |
Time & Labor Features |
| Custom online timesheet templates and configurations |
| Rules Engine containing over 300 time automation rules |
| Mobile app / Smart phone access for all users – responsive across all devices |
| Real-time punch records |
| Automatic rule enforcement |
| Exception based management with email notifications and triggers |
| User allocated labor tracking |
| Attestation Module |
| Accruals Module |
| Calendar attendance reporting |
| Real-time attendance boards |
| InTouch Time Clocks – 7" touch screen clock with multiple screen options (Biometric, Proximity, or Barcode) |
| Multiple time collection methods and profiles by user / groups |
| Automatic processing to payroll within single database |
| Multiple shift and shift differential functionality |
| Auto report generation to managers hourly, daily, and weekly and more |
| Custom approval process workflow |
| Mobile punch with GeoFence capabilities |
| Points tracking |
| IP Address / Punch Restrictions – set approved punch-in centers and times |
| Time off requesting module with rules engine |
| Multiple Accrual Policies |
| Auto-populated Company Holidays |
| FMLA request and tracking module |
| Back up Manager Delegations |
| ACA management – tracking, reporting, and alerts |
| Expense management |
| Multiple pay rates and rate tables |
| Late/Early/Absent push notifications |
| Budgeted time vs. actual worked reporting |
| Standard Reports Library |
| Overtime management and prevention capabilities |
| Overtime Requesting module |
| Email Notification Time Approvals – ability to approve from email without accessing system |
| Daily Timesheet Detail email notification to manager |
| Timesheet Change Request processing from employees with approval process |
| Notifications Module |
| Permanent Detailed Audit Report |
| Job Costing |
| Master Multi-EIN Timesheet |
Scheduler Features |
| Optimized Schedule Generation |
| Workload Planning |
| Auto populate employee shifts based on multiple levels of criteria |
| Skills, Positions, Credentials, Certifications, Experience, PTO, Existing Shifts drive auto shift assignments |
| Employee Work Time Availability and Preferences |
| Planned-to-actual schedule metrics |
| Coverage Maps, Graphs, and Metrics |
| Constraint Based |
| Define Shift Coverage and shift assignment criteria |
| Automatic enforcement of scheduling policies |
| Generate schedules to take in account hours per day, hours per week, consecutive days worked, etc. |
| Employee Self Service |
| Shift Swaps |
| Request for Coverage |
| Request open shifts |
| Management approval workflows |
| Scheduled vs. Actual |
| Budget and workload definitions |
| Schedule Pattern Templates |
| Timesheet Sync |
| Open Shift Management |
| Custom Notifications |
| Automatic shift assignment |
| Color-coded availability |
| Drag -and-drop fill |
| Employee Availability and Preferences Calendar |
| Scheduling experience across day, week, and month views |
| On-Call Scheduling |
| Automatic Schedule Creation |
| Workload Manager with Volume Forecasting |
| Mobile employee and manager scheduling experience |
| HPPD with variance reporting |
| Freeze and Auto-Assign Shifts |
| Daily Schedule Maintenance |
Marketplace Features |
| EDI Benefit Carrier Connections |
| COBRA Administration |
| Premium Reconciliation |
| 401(k) 180 and 360 Degree Integrations |
| EasyBackgrounds – Background check and screening integrated service |
| E-Verify |
| Google Cloud – Integration with Google Cloud |
| HR and Payroll Answerforce – Walters Kluwer HR and Payroll Compliance Library |
| CMS Staffing Data Submission (Payroll Based Journal – PBJ) |
| eQuest Advantage Network |
| eQuest Premium Job Boards |
| Knowledge Pass – Internal Training Resources |
| Web Services – REST API (SOAP) |
| Tax Credit Co. – WOTC Services Integration |
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